How to build an effective office staff resume

As a member of the office staff, you perform a wide array of administrative tasks that keep any organization running smoothly. From filing documents and preparing agendas to managing bookkeeping, you are the backbone of the office, ensuring a warm and welcoming environment.

Student Office Assistant CV Example

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Office Assistant Resume Example

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Executive Assistant at Artisan Partners Resume Sample

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That's right — companies need you like water. The question now arises, “How to land the job you want?” Well, a surefire way to get hired unsurprisingly starts with an impeccable resume.

Follow these tips on how to build an effective office staff resume, and you will soon be part of a thriving organization.

1. What's the most suitable format for your office staff resume

The one that catches the eye of a hiring manager and makes them interested in your resume content.

To properly plan your resume, use the following cannot-go-wrong tips, and you will soon be formatting your manager’s agendas.

• Apply a solid resume layout. You may want to opt for a two-column layout, placing the sections such as personal details, skills and extra sections in the left column. This way, your professional profile, work experience and education can feature on the right side. This will maintain your CV organized, and your page count low.
• Remember to use white space. Create enough room between your CV sections, and improve your resume readability and appeal.
• Avoid stylish fonts. Make it simple. Selecting a proper font can come with a headache. Suffer no more. Stylish fonts may easily deflect a hiring manager’s attention from the content. Instead, choose a classic, neatly-looking font, such as Calibri or Cambria.
• Organize your work experience and education sections. Use a reverse-chronological order when describing your roles. Start with the most recent one, introducing your responsibilities and achievements in bulleted lists. This will make your text clear and easy to navigate.

Choose your preferred template and make your resume shine.

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2. How to create a compelling professional summary for your office staff resume

Writing a captivating professional summary keeps you one step ahead of the other job applicants.

To make your office staff professional profile above average, you may as well need to focus on your exceptional skills, achievements and work practices.

Remember to stay relevant, and tailor your professional statement to each job posting. Work your magic and convince the hiring manager that if given any clerical task, you would execute it to the highest standards.

3. What are the best skills to put on your office staff resume

You have outstanding interpersonal, organizational and time management skills. You are dependable, flexible and always ready to excel in any task.

All this is great, but guess what. So is Sally.

The following tips will guide you on how to build a better-than-Sally’s office staff skill set:

• Draft a list of your professional soft and hard skills.
• Go back to the job posting in question and target the requirements that match the skills in your draft.
• Mention these competencies at the top of the list.
• Include the rest of your skills, making sure they are relevant to the job.
• Add proficiency levels whenever appropriate. 

Executive Assistant Resume Sample

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Kroger Clerk Resume Example

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4. How to properly describe your office staff work experience

Make the hiring manager regret having wasted their time on reading Sally’s resume. Portray your most relevant work experience, responsibilities and achievements in a professional and clear manner.

Use the keywords from the job posting, and link them with your unique accomplishments. Ace in the hole? – Quantify them!

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Our AI Resume checker can scan your resume for issues and give you tips on how you can improve it.

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5. How to leverage your education section

Listing education is easy, right? — Your college name, degree and years in school. Done.

However, what if Sally has the same bachelor’s degree as you do? Well, in that case, you should take advantage of mentioning your relevant coursework, achievements or areas of interest. 

6. What are the most adequate additional sections to include in your office staff resume

They may be called "additional" or "extra", but these sections can be quite decisive, especially when taking into account a high volume of competitive resumes.

Volunteering at the Tech Fair, for instance, may convey how you embrace technology, and participating in the Be a Better Leader conference speaks for itself.