If you’re wondering how to land more job interviews, the answer lies in summarizing the best parts of your resume into a resume segment called — a professional summary. 

This resume segment, also called a resume summary amongst other names, condenses your work experience, skills, and achievements into a short and concise sales pitch where you are the product. Do it well, and a recruiter will be inclined to read the rest of your resume.

Without further ado, let’s show you how to write an exceptional professional summary that will not only get you to more job interviews, but ultimately land you the job. 

This guide will show you:

  • What is a professional summary?
  • Why do you need a professional summary?
  • How to write a professional summary?
  • What to do when you don’t have any experience in the field.
  • What is a resume objective and resume profile?
  • Examples of professional summaries from real professionals.

TL;DR Video Guide: How to Write a Professional Summary for a Resume 

The video below can give you a quick summary on some of the best practices for writing an outstanding professional summary. From how long should a resume summary be, to formatting and how should a professional summary look like. 

What is a professional summary?

A professional summary gives the hiring manager a quick overview of your skills and achievements without them having to dive into the rest of your resume. It sits at the top of your resume, beneath your name and contact information. You can think of it as a teaser for the rest of your resume.

It’s usually 3-5 sentences or bullet points long and should sum up your top skills, experiences, and achievements as they pertain to the job description.

The professional summary section is also known as a: 

  • Resume summary 
  • Qualifications summary 
  • Resume statement 
  • Heading statement 
  • Competencies 
  • Career summary
  • Experience summary
  • Personal statement 

However, it's important that you don’t mistake it for a resume objective or profile. We’ll discuss the differences later in this guide.

professional summary on a resume

 

Why do you need a professional summary?

Recruiters are busy people, they go through dozens, sometimes hundreds of resumes before they can find a few qualified candidates. 

Because of their time constraint, they don’t have the luxury to go over every resume in depth.

In fact, on average recruiters only give each resume 6 seconds of their time. 

You know what this means? Shortcuts. Instead of reading a resume thoroughly, recruiters will be cutting corners by skimming resumes in search of specific keywords and phrases that align with what the company is searching for.  

That’s why you want to include the best resume summary you can come up with, because a good summary section consists of nothing but these juicy bite-size phrases and keywords that a recruiter can spot at a glance. 

In short, a professional summary allows you to turn a recruiter's time limitation into an advantage

how to write a resume summary

How to write a professional summary?

As we said before, a good professional summary should compel an employer to read the next section of your resume — that’s all. If it manages to do that, then it has accomplished its purpose. 

However, doing this is easier said than done, as it can be tricky to cram the most exciting bits of your career into a 3-5 bullet points summary. 

Luckily, there’s a few tips and tricks you can use to craft an impressive resume summary.

Here’s how you can do that: 

  • Write your professional summary last. It’s surprisingly easy once you’ve already written other sections of your resume. All you have to do is cherry-pick the most impressive facts and stats.
  • Tailor it to a specific job opening. Star with the job listing that made you apply for the job. Carefully reread it and find the most important keywords. These are the nouns or phrases that best describe the job position, related skills, as well as the ideal candidate. Before you begin to write, think about how they intersect with your own skills and experiences. In this way, you also have a higher chance to get through the ATS systems which companies use.
  • The first bullet point should describe your professional title. Don’t forget to add the number of years of experience. You want to communicate your professional identity immediately. You can also write it in bold. It can look something like this: “Certified Project Management Professional with over 4 years of experience”.
  • Pick the 3-4 most impressive parts of your resume and reword them into snappy bullet points. Tease your potential employer into reading further. Did you win an award for the best customer service? Or hit 95 % of sales targets for five consecutive years? These are the things that deserve a mention at the top of your resume!
  • Translate each achievement into numbers. Each bullet point should contain at least one piece of quantifiable data. Use percentages, numbers or impressive sales figures. It gives the hiring manager a better idea of how you performed in your previous jobs. Numbers attract attention. Take advantage of that.
  • Sum up what you have to offer. Instead of saying what you want, keep in mind what they want. Make clear what values you can bring to the company. Look for common threads in your work history and for skills which apply most to the job.

resume summary example

Professional resume summary examples

Now that you know the ins and outs of writing a resume summary, here are a few examples that can inspire you when writing your summary. 

Professional summary example for customer service

Performance-driven and motivated customer service rep offering 4+ years of relevant experience. Eager to join the Techia team and contribute to the growth of the company. In the previous role, the ability to make customers comfortable and relaxed allowed for 98% customer service survey results and had 25% more sales than the average employer. 

Professional resume summary example example for retail

Dedicated and hard-working storekeeper with a Business Administration degree. Eager to bring my strong attention to detail and accuracy to J&R inc. Adept at communicating with vendors and suppliers, coordinating various business operations, and maintaining documents and files in order. In the past jobs brought an extra $50k of sales per quarter and increased customer satisfaction by 20%. 

Professional summary example for nursing resume

Motivational and resourceful Orthopedic Nurse with 10 years of experience with in-depth knowledge in trauma recovery, aggressive pain management techniques, and post-surgical recovery. Especially proficient in providing external fixation care and continuous motion therapy along with neuromuscular status monitoring. Committed to work as an orthopedic nurse for people who are struggling with mobility issues due to accidental injuries and degenerative disease affecting bones and muscles.

Professional summary example for administrative assistant

Self-driven and accurate Executive Assistant skilled at performing various office/administrative duties, such as coordinating meetings, maintaining calendar and schedule, filing documents, and managing company correspondence. Highly self-motivated with a solid work ethic and multitasking abilities.

​​Professional summary example for data analyst

A graduate in Information Systems with two years of hands-on data analytics experience. Passionate about working with large amounts of data and to turn this data into information, information into insight and insight into business decisions. I also have a keen interest in the field of data visualization and am fascinated by the power to compress complex datasets into approachable and appealing graphics.

Professional summary example for warehouse worker

Hard-working and dedicated Warehouse Worker with 2+ years of extensive experience in inspecting incoming shipments, preparing and processing orders, and performing various administrative duties. The Employee of the Month Award winner with a strong attention to detail and accuracy and determination to achieve exceptional results. Offers excellent time management skills and important ability to work independently or in a team.

Professional summary example for receptionist 

Customer-oriented and performance-driven Front Desk Assistant skilled at performing various administrative tasks, improving all office processes and procedures, and providing support to Office Managers. Great communicator with a Business Administration degree from a well-known university and an exceptional ability to remain calm in stressful situations. Possess well-developed communication skills and excellent time management abilities.

Resume summary example for management

A Project Manager with 16 years of experience in IT projects. Responsible for the management of teams of up to 15 direct and 7 indirect employees. Has High level knowledge in project execution using best practices of waterfall and agile methodologies. High level knowledge of Jupyter Notebook, MS Project, MS Excel, MS Word. 

​​Professional summary example for project manager  

Logistics & Planning PMO for Anheuser-Busch InBev with +7 years of experience in Supply Chain Operations & Project Management. Lived and worked for ABI in 6 cities in past years, managed +300 direct & indirect employees and +0.5 billion BRL over the years. At ABI experienced the routines in breweries operations & urban distribution. As Project Manager build the Zone Logistics Project area for ABI LAN, being responsible for 4.0 Supply Chain, integrating the technologies WMS, YMS, TMS and Tracking.

Resume summary example for stay at home mother

Performance-driven and knowledgeable Stay At Home Mother skilled at conducting detailed market research, developing new sales tools, creating reports, and promoting products and services. Certified Marketing Management Professional with an extensive knowledge of multiple marketing software programmes, great communication skills, and excellent teamwork abilities. Currently looking for any Marketing related remote part-time job.

Professional summary example for student

Self-driven and knowledgeable computer science student with demonstrated experience in developing user-friendly software applications, coding and testing features, and providing engineering support. Oracle Certified Professional with extensive knowledge of multiple programming languages and software development tools, excellent problem-solving skills, and ability to perform well in a team.

how to write a resume summary as fresh graduate

How to write a resume summary if you're a fresh graduate?

If you’re a student or a fresh graduate, you probably don’t have much to brag about in your resume yet.

But that’s only true to some extent. Even as an entry-level candidate, you already have at least some experience and skills. You just have to find the right way to articulate them.

What’s more, it’s quite likely that the other candidates are just as inexperienced as you are. After all, experienced professionals rarely apply for entry-level positions. Because of that, your primary goal is to stand out and make the employer remember you. And you can do that even if your experience is limited.

It’s not like you’ve just spent most of your life at school and learned nothing. You just need to understand how your studies intersect with the job’s requirements.

 Here’s how you can do it:

  • State your field of study, degree, and GPA (if it’s above 3.0);
  • Mention relevant skills gained in internships, part-time jobs, volunteer work;
  • Add related coursework or school projects.
  • Also, try to translate your most notable achievements into numbers. Maybe you were on the student council. You can mention how you received 2,300 votes and helped organize 5 large school events that were attended by 3,000 students.

In the end, a fresh graduate resume summary should look something along these lines: 

Hired by Bupa — Business Administration Intern

  • An adaptable and responsible graduate seeking an entry-level position in the Business Analytics market, Business Consultancy or Financial market.
  • My double degree in Business and Law and my previous job as a financial controller have provided me with a well-rounded background and enabled me to develop an analytical/logical approach to tasks, software skills, and the ability to work under pressure.
  • In short, I am reliable, hard-working with strong attention to detail and eager to learn about new technologies and business issues. I am able to work well both on my own initiative and as a part of a team. I’m also able to travel abroad.

 How to write a resume summary as an experienced professional?

If you have 5 to 10 years of professional experience under your belt, you’ve probably developed a long list of job-related accomplishments. Your qualifications summary is the ideal place to showcase the most impressive of them.

Carefully reread the job advertisement and highlight any skills you already possess. See if you can think of any past accomplishments that show how you successfully used those skills in your previous job.

Are you an experienced sales and customer service professional? Sell it. Mention how you developed strategies that resulted in an over 15 % increase in new customers. Or how your rewards program reached a customer success rate of over 45 %.

See? Numbers are much more persuasive than words. Also, remember to use action words and relevant keywords.

Here’ a professional summary example for an experienced professional: 

HubSpot — Director of Business Development Resume Example

  • Passionate Business Amplifier.
  • Thrives in complex market segment entry and sales and marketing launch plans for technical products and services. Founder of the highly-impactful "HubSpot for Veterans" initiative. 
  • Proven Growth Consultant and Entrepreneurial Coach for over 200 organizations. Advocate of lean startup and data-backed strategy. 
  • Leadership spans career with direct application towards startups, Techstar accelerators, corporate business development, and government. ROI-focused relationship builder.
  • Lifelong teacher and learner: Startup Institute, Techstarts, HubSpot Partner programs.
kristi

Christy's word of advice

These days, it’s common to write your resume summary in first person. This makes it more conversational and personal, so you can better make a ‘connection’ with the reader (e.g. your future boss or colleague). First person also sounds so much less formal and detached! Use the summary to directly tell the reader who you are, what your key areas of expertise are, and what your focus is (“I’m an energetic Digital Marketing Specialist with 4 years of B2B experience in the media and entertainment industries”). The rest of your resume should be in third person, though.

Christy Morgan, Resident HR Expert 

How to write a professional summary if you’re changing careers?

As a career changer, try to show how your past experience relates to the position you’re applying for or how it can help your future employer grow.

Are you a software developer who wants to work with a new programming language, let’s say Python? You can mention how you’ve already developed 7 mobile apps using JavaScript and HTML. Even something as small as completing a Python online course on CodeAcademy can work wonders.

But if you still feel like you don’t have any relevant job experience, you consider writing a resume objective instead. Instead of past achievements and experiences, it highlights your transferable skills and motivation. Moreover, it explains why you seek to switch to a different industry.

Here’s an example of a professional summary for someone changing careers:

  • Certified Human Resources Associate aiming to leverage an extensive background in experience in digital marketing to develop a career in human resources.
  • Knowledge of multiple HR software programs, such as Bamboo HR and Zenefits.
  • Results-oriented and self-driven professional with exceptional communication and leadership skills, and the ability to adapt quickly to change.
  • Looking for a human resources-related job within a company that offers flexibility and opportunity to grow both personally and professionally.

How to write a professional summary for a resume with no work experience

A lot of people with no work experience default to writing a resume objective because they think they have nothing to summarize.

However, this usually ends up backfiring on them as a resume objective brings little to the table. That’s because a resume objective’s main focus is you as opposed to a professional summary which focuses on solving the needs of the company.

Also, writing a summary objective can make you appear more inexperienced then you truly are. 

Instead, as someone with no work experience you can write a professional summary by including: 

  • Your education level;
  • Adjectives that emphasize your work ethic (such as: competent, decisive and accountable);
  • Relevant skills gained at school, volunteering or internships; 
  • Professional hobbies (for example if applying for an IT position, include that app side project you worked on). 

In addition, if you have volunteered or interned, know that regardless of whether they were paid or not they are still considered work experience. As the skills and knowledge gained as a volunteer or intern can be quite valuable to an employer. 

With that said, here’s an example of a professional summary for someone with no work experience:

People United Foundation – Fundraiser Volunteer 

  • Resourceful and talented fundraiser who uses new forms of technology and existing techniques to help raise money for organizations and groups. 
  • Experienced in raising funds for various charitable and nonprofit institutes. 
  • Adept at researching and presenting an array of innovative fundraising ideas to a variety of donor audiences. 
  • Keen negotiator with exceptional communication time management and networking abilities. 

 

resume summary vs resume objective

What is a resume objective?

First of all, it's not the same thing as a resume summary. They share several common features but each serves a different purpose.

Like a resume summary, a resume objective also sits at the top of your resume. Though, it’s a bit shorter — usually about one to two sentences long. The biggest difference is that instead of your past accomplishments, it details your future goals.

Although a resume objective might not help hiring managers decide whether you’re qualified enough to solve their company’s problems, it may help you shift their attention away from your lack of experience.

With that said, resume objectives are a bit antiquated and should only be written as a last resort – if at all. 

resume objective example

What is a resume profile?

A resume profile is a concise overview of your qualification for the job. It can include your goals, education, experience or skills, but also information like marital status, places lived and even children’s names and ages.

The intent of a profile is to provide a snapshot of the person’s life, not to persuade a recruiter to call for a job interview.

The main difference between a professional summary and a profile is their purpose. A professional summary is constructed with a recruiter in mind and is designed to attract their attention. On the other hand, a profile briefly lists titles or positions held, which can serve as an introduction to prestigious roles the person occupied.

While the professional profile only mentions a single achievement, a resume summary highlights multiple quantifiable achievements. A profile contains fewer details about actual work experiences and more personal information which could be helpful.

Since it’s not necessarily targeting a specific position, a profile is great when uploading your resume to job search sites and networking resumes.

Final tips and tricks

We've already mentioned almost everything you need to write an effective professional summary. These are some of the final tips that didn't fit anywhere else in this guide.

  1. Emphasize proven experience. Instead of simply listing your skills, mention your previous accomplishments. For example, it’s much more impactful to say that you had your articles published in Forbes than to plainly claim that you’re a skilled writer.
  2. Structure it well. Take it from a professional writer — bullet points are a godsend when you need to structure your text clearly without giving it too much effort. Not only will they naturally order your resume statement into clearly delineated logical parts, they will also make it look good and read well. Also, make sure to write your current job title in bold.
  3. Keep it short. Your experience summary shouldn’t be longer than 5 short sentences (or bullet points). Having a long summary sort of defeats the point of having a resume summary at all. Don’t add random things. The key is to be specific.
  4. Read it after yourself. When you’re finished writing, read through your summary from the perspective of a hiring manager, asking “Why should we hire you?”.

FAQ (Frequently Asked Questions)

What is a professional summary?

A professional summary gives the hiring manager a quick overview of your skills and achievements without them having to dive into the rest of your resume. It sits at the top of your resume, beneath your name and contact information. You can think of it as a teaser for the rest of your resume.

How to write a resume summary?

Write your professional summary last. It’s surprisingly easy once you’ve already written other sections of your resume. All you have to do is cherry-pick the most impressive achievements and cram them into 4–5 bullet points. Make sure the first bullet point introduces you as a candidate.

What is a resume profile?

A resume profile is a concise overview of your qualification for the job. The intent of a profile is to provide a snapshot of the person’s life, not to persuade a recruiter to call for a job interview. A resume profile briefly lists titles or positions held, which can serve as an introduction to prestigious roles the person occupied.

How long should a resume summary be?

Your resume summary should not be longer than 4–5 concise bullet points. You can also replace the first bullet point with a short introductory paragraph that includes your job title, years of experience, and specialization.