QA Engineer (Quality Assurance) Cover Letter Samples & Examples That Worked in 2023

How to write a cover letter for any QA Engineer (Quality Assurance) job? Craft the perfect cover letter with our professional examples and templates.
Julia Gergelova — Resume Writer
Julia Gergelova
Resume Writer
Last updated: Nov. 28, 2023
Average: 5.0 (10 votes)
Quality Control Project Technician Cover Letter
Created with Kickresume

Average: 5.0 (10 votes)

Are you ready to debug your QA engineer cover letter? Crafting this important document isn't rocket science but it can be akin to engineering. 

Think of this guide as your own personal cheat-sheet. It serves to help you uncover the necessary skills to write a persuasive sales pitch for your QA expertise. And if your cover letter compiles right, it could quite literally open doors.

Stay tuned for practical tips and examples as we walk you through the process and learn all about:

  • Nailing the formatting details for your QA engineer cover letter
  • Designing a standout cover letter header 
  • Formulating an engaging headline for your cover letter
  • Customizing the greeting of your QA engineer cover letter
  • Establishing a solid introduction for your cover letter
  • Showcasing your QA engineering skills and accomplishments
  • Concluding your cover letter with a compelling call to action
  • Dodging frequent mistakes in a QA engineer cover letter
  • Getting familiar with the average salary and job outlook for QA engineers
  • Leveraging valuable resources for QA engineers during your job hunt

1. How to properly format your QA engineer cover letter

The formatting of your cover letter is a vital element often neglected. Keeping it smooth and straightforward can make your letter more digestible and navigation-friendly. Let's delve into some useful tips:

  • Margins & spacing: Leave even white space on both sides of the page. A one-inch margin on all sides should do the trick. Don’t forget to use single line spacing for text!
  • Font type & size: Stick with professional, readable fonts. Think Arial, Calibri, or Times New Roman, and keep an 11 or 12-point size for easy reading. Bold headers can create contrast.
  • Intro, body & conclusion: The cover letter holy trinity. Your introduction should hook the reader, the body should brim with relevant examples and achievements, and the conclusion should simply wrap up with a call to action.
  • Consistency: Ensure uniformity in your cover letter format. This includes consistent font types and sizes, bullet styles, and heading sizes. Just as in quality assurance, maintaining consistency reduces confusion and enhances readability.

Remember that like a well-documented piece of code, a properly formatted cover letter boosts legibility and increases your chance of leaving that great first impression.

Create your cover letter fast with artificial intelligence.

Use our AI Cover Letter Writer to generate a great first draft of your cover letter. Find the right words fast with the help of the world’s most powerful language model — OpenAI’s .
AI Cover Letter Writer

2. How to write a proper QA engineer cover letter header

The header of your cover letter is like your business card — a snapshot of essential, contact-related information. It's normally placed at the top of the page and gives the employer quick access to your details.

Your header should contain:

  • Your full name
  • Your full address
  • Your professional email address
  • Your phone number
  • Your LinkedIn profile (this is optional but can be effective)
  • The date

In addition, include the following:

  • Recipient's name
  • Recipient's professional title
  • Company name
  • Company address

What if you can't find the recipient's name? use a professional and general greeting such as "Dear Hiring Manager" or "Dear [Company Name] Team".

Let's put these guidelines into practice and see how they shape up in real life. Here are some contrasting examples of a QA engineer cover letter header to guide you on the correct and incorrect practices.

Incorrect cover letter header example

QA King
1234 QA Street, Debug City, Silicon State, 9000
Phone: 0123456789
LinkedIn: QA-King

Why is it incorrect? Firstly, the closure lacks the recipient's name, title, and company details. It's as aimless as a bug without code. Secondly, using casual or funky emails and LinkedIn aliases undermines the professional tone of the cover letter. It's like wearing shorts and flip-flops to a formal interview — not the best impression.

Correct cover letter header example

Jacob Brown
San Francisco, CA
Phone: (123) 456-7890

14th March, 2023

To: Ms. Emily Johnson
Senior HR Manager
Innovative Software, Inc.
123 Company Lane
New York, NY

Why is this a proper header? This header contains all the necessary elements, displays professionalism with a clean, formal email and LinkedIn handle, and provides recipient's details. Plus, including the recipient's name and title means that you've done your research and tailored your cover letter for the company.

In essence, the header is your first opportunity to make an impression. So, keep it concise, professional, and tailor the details to match the potential employer. Let's help your job application pass the initial ‘code review’ with flying colors!

3. How to write a compelling QA engineer cover letter headline

The headline of your cover letter is quite similar to the title of a bug report. Catchy, concise, and crystal clear. 

It aims to draw in your potential employer and encourage them to read further. A potent cover letter headline captures the essence of your role or key strength.

Here are two contrasting examples:

Weak cover letter headline example

QA Engineer Cover Letter

Why is it weak? This headline merely restates the obvious. It's like naming a function 'DoStuff()'. Generic, dull, and doesn't give any specifics about your skills or what you bring to the table.

Strong cover letter headline example

Experienced QA Engineer Specializing in Agile Methodologies and Automation Testing

Why is it strong? This headline swiftly encapsulates specific expertise areas — Agile methodologies and automation testing. It's actionable and gives a clear snapshot of what sets you apart from other candidates. It's not just stating your job title, but it's showcasing your unique specializations, piquing recruiters' interest right from the start.

It's surely worth spending time to come up with an impressive headline. It sets the tone for your cover letter, and can add that added layer of interest, just like a helpful tooltip on an intriguing piece of software.

4. How to tailor the greeting on your cover letter

Let's face it: "To Whom It May Concern" is the outdated catch-all that didn't require any effort. In the current job market, personalization is paramount, and that starts with addressing the hiring manager by name. It's akin to a user-friendly software interface — your intent to connect is distinctly clearer.

Finding the hiring manager's name can involve a little detective work. Start with the job posting. If it's not mentioned there, company websites, LinkedIn, or even a quick phone call to the company can help you find it.

Personalized greetings examples

Dear Mr. Williams,
Dear Mr. Tom Williams,
Dear Hiring Manager Tom Williams,

These greetings immediately indicate that you've taken time to customize your application, which can set you ahead of the generic crowd.

But what if your sleuthing proves unsuccessful, and you can't find a name? Use a professional but less generic greeting.

General greetings examples and contexts

Dear Hiring Manager, — It’s a safe and widely accepted option.
Dear Software Development Team, — It’s a good option when applying to a closely-knit team.
Dear [Company Name] Recruiter, — It’s suitable when the company culture is more relaxed and modern. 

Remember, tailoring the salutation demonstrates your attention to detail — a crucial trait for any QA engineer.

Find out your resume score!

Our AI Resume checker can scan your resume for issues and give you tips on how you can improve it.
Resume Analytics

5. How to write a compelling introduction for your QA engineer cover letter

A captivating cover letter opening will include a brief overview of your professional and academic history, a statement on why you're applying to this specific position, and, if suitable, a mention of a mutual acquaintance.

Now, let's indulge in some live coding with three different examples:

Incorrect cover letter opening example

I saw your job posting on XYZ job board and am applying for the QA engineer position. I graduated from XYZ college and have worked at a couple of companies.

What goes wrong here? It's too dry, bland, and tells a tale as engaging as an endless loop that leads nowhere.

Correct opening for an experienced QA engineer

Driven by a passion for ensuring that applications run smoothly, I've honed my skills as a QA engineer over the past seven years. Applying at Unified Solutions Inc. aligns perfectly with my desire to contribute to a company that values consistency and high-quality software.

Why does it work? It gives a glimpse into their experience, shows the motivation behind the application, and demonstrates familiarity with the company culture.

But if you’re fresh out of university? Let's see how your introduction can reflect your enthusiasm, academic competences, and readiness to contribute to the industry, even if your experience section is still under development.

Correct opening for a fresh graduate

As a recent computer science graduate from XYZ University with a year-long immersive experience in a real-world QA project, I am eager to launch my career with an industry front-runner like Unified Solutions Inc.

Why does it work? This introduction smartly highlights academic accomplishments and real-world project experience while stating a clear objective for starting their career with the company. The clarity and confidence here can prove refreshing as much as a perfectly debugged script in a sea of elusive bugs. 

Remember, influential introductions require mastery in conciseness and vividity. Put in the effort to make it reflective of your zeal and potential, and you'll be one step closer to landing your dream QA engineer role.

qa engineer cover letter introduction examples

6. How to highlight your top skills and accomplishments

The body of your cover letter is where you truly get to shine. It's the main act, the user journey of your professional story. Here, you need to focus on clearly outlining your top skills and achievements.

To keep your cover letter smooth and easy to read, stick to 1-3 key points in the body. Each point should ideally start with an attention-grabbing statement about a skill or achievement, followed by evidence or context.

Key skills a QA engineer might highlight include

  • Proficiency in automated testing tools
  • Knowledge of Agile and Scrum methodologies
  • Understanding of programming languages such as Python and Java
  • Strong attention to detail
  • Problem-solving skills
  • Ability to collaborate and communicate effectively with a team

If you're an experienced QA engineer, you might already be reminiscing about a few high points in your career. Let's cast them uniquely in your cover letter:

Cover letter body paragraph for an accomplished QA engineer

During my five-year tenure at XYZ Software, I had the fortunate opportunity to delve deeply into automated testing tools, namely Selenium and TestComplete. This proficiency was instrumental in causing a significant 30% plunge in software defects pre-release. This led to an uptick in customer contentment with our flagship product.

Why is this an effective paragraph? The inherent achievement is amplified here by a tangible metric, showing how the candidate’s skills register a real-world impact.

But what if you don't have years of experience under your belt and are instead a bright-eyed and bushy-tailed graduate keen on making your mark?

Cover letter body paragraph for an entry-level candidate

During my final year project at XYZ University, I was part of a team developing a QA testing process for a mobile application. Even though I was at the learning stage, I managed to apply Agile methodologies effectively and wielded automation tools like Selenium. This experience, apart from boosting my confidence in my skills, also resulted in us reducing bugs by 40% pre-launch.

Why does it work? Here, the candidate effectively presents their hands-on project experience, throwing light on relevant industry coursework and practical impact.

Just remember, your cover letter is not a memoir, but rather, a curated exhibition of your best works. Make sure to highlight not only the 'what' of your achievements, but the 'how' — the tools, the methodologies, and most importantly, the positive outcomes of your work.

7. How to conclude persuasively your QA engineer cover letter

The conclusion of your cover letter is like the final release of a software project — it leaves a lasting impression long after the interaction. This portion conveys your interest in continuing further with the recruitment process, so make sure to leave a convincing endnote.

A persuasive conclusion should:

  • Express gratitude for the reader's time and consideration
  • Reinstate your interest in the role and the company
  • Mention your anticipation to discuss in the next steps
  • Suggest your preferred method and time of contact
  • Include a professional sign-off

Now let's review two contrasting examples:

Incorrect cover letter conclusion example

I hope you enjoyed my letter. If you want to talk more or schedule an interview, you can call me or email me. Anyway, catch you later.


[Your Name]

Why doesn't it work? It lacks enthusiasm and confidence, both crucial in the job application process. It's also very vague with no clear action points or follow-up methods provided.

Correct cover letter conclusion example

I'm delighted at the prospect of contributing my unique blend of skills and experience to your dynamic team. I'm available for an interview weekdays after 5 PM, but I'm willing to accommodate your schedule. 

I will make a follow-up call next week concerning my application's status, but please feel free to reach me sooner at or 123-456-7890 if preferable. 

Thank you for considering my application and looking forward to the possibility of further discussing how I can contribute to the innovative work at [Company Name].


[Your Name]

Why does it work? This conclusion reaffirms interest in the role, graciously thanks the recipient, specifies the candidate's availability for an interview, and communicates a clear plan to follow up — all wrapped up with a professional sign-off.

8. How to avoid common mistakes in a QA engineer cover letter

Cover letters are somewhat like the user interface — even the smallest of errors can significantly downgrade the user experience. Here are some common pitfalls to bypass when writing your cover letter:

  • Being too generic: A cover letter isn't a one-size-fits-all document. Tailor it to each application, highlighting the skills and experiences that are most relevant to the specific job description.
  • Typos and grammar mistakes: These errors are to your cover letter what bugs are to software. Proofread your document multiple times and consider using grammar checking tools. Better yet, ask someone else to review it.
  • Repeating your resume: Your cover letter should complement, not duplicate your resume. Use this space to detail the skills and experiences on your resume and how they make you a great fit for the role.
  • Focusing on what the company can do for you: Instead, your cover letter should show what you can do for the company. Display how your skills align with the company’s goals.
  • Writing a novel: Your cover letter is a brief introduction, not an exhaustive biography. Stick to a single page. The hiring manager is likely short on time and won't appreciate reading a lengthy document.
  • Using unprofessional language: Keep the language professional and refrain from using colloquial expressions. A conversational yet formal tone strikes the right balance.

Remember, the QA principle of "catching faults, not faulting catches" applies here. It's better to find and correct these mistakes before your cover letter reaches the employer. It's all about preserving the experience while showcasing your best self.

9. Average salary and job outlook for QA engineers

"You get what you pay for" might be a cliche, but when it comes to salary expectations and job prospects in the QA Engineering field, it holds some water. 

Over the last few years, QA engineers have not only become linchpins in software development companies but also in any organization, big or small, that uses software solutions.

Reflecting on the most recent data from the Bureau of Labor Statistics, the average yearly salary for QA engineers was a handsome $124,200 in May 2022.

As for the job outlook, it's as crisp as an error-free line of code. The overall employment of software developers, quality assurance analysts, and testers is projected to skyrocket by 25 percent from 2022 to 2032, which is significantly faster than the average for all other occupations.

Even more promising, about 153,900 openings on average are projected every year over the course of this decade for software developers, quality assurance analysts, and testers. That's quite a lot of job opportunities floating around!

With the right set of skills, determination, and, of course, a stellar cover letter, you're ready to tackle the sweet challenges that come with being a QA Engineer.

qa engineer average salary and job outlook

10. Helpful resources for QA engineer job seekers

Even the most skilled QA engineer knows that continuous learning and staying up-to-date with industry trends is the key to staying on top of their game. Just like regular updates keep software functioning at optimal levels, useful resources can keep your career progressive.

Here's a handy list of resources you might want to check out:

  • LinkedIn: This professional networking site isn't just for adding connections or finding job posts; it's a powerful resource for insightful articles, industry news, and engaging with a community of peers. What’s more, you can now turn your LinkedIn profile into a polished resume in mere seconds.
  • QA forums and websites: Forums like StackExchange or sites like Software Testing Help can provide answers to your pressing QA questions and keep you in the loop on recent advancements in the field.
  • Technical e-learning platforms: Websites like Coursera, edX, and Udemy offer a plethora of in-depth courses on QA, testing tools, and methodologies.
  • Your local library or bookstore: Don't underestimate the power of a good book. Titles like "Agile Testing: A Practical Guide for Testers and Agile Teams" can be incredibly helpful.
  • Industry events and webinars: These can boost your knowledge, allow you to network with industry experts, and even lead to potential job opportunities.
  • GitHub: It's a haven of open-source projects where you can gain practical exposure, contribute, and join communities of like-minded peers.

So whether you’re just starting your QA engineering journey or looking for your next career opportunity, use these resources to your advantage. Remember, with the blend of the right skills, continuous learning, and a strong network, you're on a promising path. 

To all the QA engineers out there ready to take on the job market with their bug-bashing abilities, happy job hunting!

Published on April 8, 2022

Generally, a cover letter should be succinct and not exceed one page. This ensures brevity and clarity in expressing your core qualifications.

Yes, if you know the name of the hiring manager, it is advisable to address them directly. This adds a personal touch to your cover letter.

Generally, a one-week or a ten-day period is an appropriate waiting time to follow up after sending your application.

No. Your cover letter should complement your resume, not replicate it. It should highlight your key skills and experiences that fit the job description, raising interest to examine your resume further. 

It's not advisable. You should customize your cover letter for each job application as it shows your specific interest and effort put towards the particular job.

Was this article helpful? Rate it!
Average: 5.0 (10 votes)

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as The Business of Business. She has a passion for lifelong learning and good coffee.

All QA engineer (quality assurance) cover letter examples

Only people who got hired
Quality Control Project Technician Cover Letter
Quality Control Project Technician Cover Letter

Related QA engineer (quality assurance) resume examples

Quality Control Project Technician CV Example
Quality Control Project Technician CV Example
QA Engineer Resume Example
QA Engineer Resume Example
Quality Assurance Engineer Resume Example
Quality Assurance Engineer Resume Example
Quality Assurance Assistant Resume Example
Quality Assurance Assistant Resume Example
Energy Auditor Resume Sample
Energy Auditor Resume Sample
Internal Auditor Resume Sample
Internal Auditor Resume Sample
Quality Control Analyst Resume Example
Quality Control Analyst Resume Example
Engineering Technologist Resume Sample
Engineering Technologist Resume Sample

Let your resume do the work.

Join 3,600,000 job seekers worldwide and get hired faster with your best resume yet.

Create Resume
english template stanford template rectangular template