How to create a professional facilities manager resume

Having a dedicated facilities manager is a step towards any organization’s success. Who else would ensure that the company premises are well-equipped and safe for the firm and its employees?

Managing buildings, renovations or refurbishments, preparing documents for contractors, overseeing numerous projects, supervising and coordinating are just a few of your daily responsibilities.

Your experience and abilities deserve to be presented in the best light. And there is no better platform for it than your resume.

Follow these tips on how to build an effective facilities manager CV, and you will land the job you want in no time.

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1. What is the best format for your facilities manager resume?

Jim is a recruiter — a very busy one. 

He is desperately browsing through stacks of resumes, looking for the fittest facilities manager candidate.

He has only as much time as it takes to drink his morning coffee. He cannot afford wasting his time on resumes where large chunks of text are clumsily put together.

What will you do to catch Jim’s eye?

Format your resume neatly with the following tips, and avoid being put aside by the hiring manager:

  • Set one-inch margins on all sides.
  • Use a two-column layout to keep your page count low.
  • Organize your resume into the following sections: contact details, professional summary, skills, work experience, education, additional sections (certifications, awards, conferences, volunteering activities, etc.)
  • Use clear headings.
  • Employ white space for better readability and navigation.
  • List your job experiences in a reverse-chronological order.
  • Use bullet points to list your work experiences, education, extra activities or achievements.
  • Pick a classic typeface such as Georgia, Calibri or Garamond.
  • It is the best practice to save your CV as a PDF document. However, always read the requirements in the job posting, as some employers may explicitly ask for a DOCX file.

Choose your preferred template and make your resume shine.

2. How to craft an effective professional summary for your facilities manager CV?

Your resume is only as good as your professional summary. Those 3-5 lines may be decisive for Jim to continue reading further. No wonder you need to pay extra attention to the way you write it.

Professional summary, also known as a professional profile, is a blurb that effectively encompasses your most relevant experiences, the best skills for the position, and, last but not least, your greatest achievements.

Show your potential employer that your accomplishments are measurable, and use numbers to make them more tangible.

Facilities manager professional profile example

"Dedicated and dependable Facilities Manager with 4+ years of experience in managing the operation of building systems and services. Supervised and mentored 50+ employees across different departments to ensure safety and efficiency of the facilities. Advised managerial staff on measures in order to improve cost-effectiveness of the premise maintenance. Developed 60+ maintenance strategies that help reduce expenses by 23% within 4 months."

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3. How to build an impressive facilities manager skill-set for your resume?

A resume without a skill-set is like a company with no property strategy. Or at least that is one way of looking at it.

As a diligent facilities manager, you have certainly a lot of skills to offer. How to, however, avoid skipping the ones that may be decisive? Easily — always refer back to the job posting, and tailor your lists based on the requirements in it.

Best soft skills to include on your facilities manager resume

  • Spoken and written communication skills
  • Organization
  • Analytical thinking
  • Problem solving
  • Decision-making
  • Time management
  • Adaptability
  • Prioritizing
  • Team work
  • Business acumen
  • Customer service

Facilities manager hard skills for your resume

  • CMMS (Superior proficiency)
  • MS Office Suite (Superior proficiency)
  • Scheduling
  • Project management
  • Legal knowledge
  • Sustainability and efficiency
  • Quality management
  • Risk management

4. How to create a captivating work experience section for your facilities manager resume?

Take Jim. He wants to be able to identify your past achievements with his company’s future success. To help him find what he has been looking for, always tailor your work experience section to the job posting. 

Fill it with important keywords, and link them cleverly with some of your best accomplishments. Remember to quantify them whenever you can, making the experience real.

Facilities manager work description CV section example:

Clarkson Technology, Texas
Facilities Manager
2016–2020

  • Oversaw building and grounds maintenance, ensuring that health and safety procedures were implemented properly.
  • Spearheaded and mentored 50+ employees across different departments to ensure safety and efficiency of the facilities.
  • Established a benchmark of energy performance and consumption, improving future energy-saving efforts.
  • Managed and organized operating budgets in a professional and cost-effective manner.
  • Developed 60+ maintenance strategies that help reduce expenses by 23% within 4 months.

5. How to effectively list education in your facilities manager resume?

While it is not set in stone, it surely helps to have a degree in business or management. Whatever your highest education is, make sure that you make the best out of mentioning it.

Jim would certainly appreciate it if you just included your relevant coursework, areas of interest or academic achievements — especially in case you lack work experience.

Facilities manager CV education section example:

University of Europe
BA in Applied Business
2010–2013

  • Area of interest: Innovation & Management
  • Excelled in Financial Analysis
  • Relevant Coursework: Strategic Management, Legal Environment of Business, Business Management, Financial Analysis, Innovation & Management, Sustainability

6. What additional sections to put on your facilities manager resume?

Well, the answer is quite straightforward — the ones that best reflect your relevant abilities and character traits.

Select the right additional sections for your CV:

  • Language Skills
  • Conferences
  • Volunteering Activities
  • Certifications
  • Awards
  • Projects
  • Qualifications
  • Interests
  • Other Accomplishments

You may list them like this:

Volunteering Activities

Office Manager – Hearts & Minds, 2019

  • Administrative support, scheduling meetings, organizing conferences

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as The Business of Business. She has a passion for lifelong learning and good coffee.

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