How to build an effective facilities manager cover letter in 5 easy steps
Any business with physical grounds needs a talented facilities manager to ensure building and grounds maintenance is taken care of. To become a facilities manager, you will need not just a resume but also a well-written cover letter that showcases your enthusiasm, skills, and key accomplishments.
In this guide, we will instruct you on how to write the perfect facilities manager cover letter in just 5 easy steps. Keep reading to learn all about:
- Writing a cover letter header & headline as a facilities manager
- Creating a personalized greeting for your cover letter
- Optimizing your cover letter introduction to grab employers’ attention
- Showing your professional value in your facilities manager cover letter
- Including a powerful closing statement on your cover letter
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1. Write a proper cover letter header & headline as a facilities manager
The first two crucial components of any cover letter are the header and headline.
A cover letter header should contain all necessary company information, as well as your own name and contact information. This can include your phone number, email address, LinkedIn, and any other relevant information necessary.
The cover letter headline is a one-sentence statement intended to catch the eye of employers and make your cover letter more memorable.
To help you create these two elements, below are examples of how to format a header and write a compelling cover letter headline:
Formatting the header
When formatting a cover letter header, there should generally be around 3 lines of text located in the upper left corner of the document. Each line should contain different information and be as brief as possible.
Here is an example of a well-formatted facilities manager cover letter header
To: The Atlanta Botanical Gardens, Groundskeepers Department
From: John Smith, Facilities Manager
(123) 456-7890 | firstname.lastname@example.org | linkedin.com/in/john-smith
Writing the headline
As you set out to write your cover letter headline, consider how news outlets write their headlines to persuade people to read the whole news story. The headline should be short, snappy, and clearly outline your value as a potential future employee.
When writing the headline, you should always use a keyword related to the position, an eye-catching number or trigger word, a powerful adjective, and a promise.
Here is an example of an effective facilities manager headline, followed by a breakdown of each component
My 3 Essential Skills as a Facilities Manager and How They Can Benefit Your Company
Trigger Word/Number: 3 Skills
Keyword: Facilities Manager
Promise: How They Can Benefit Your Company
2. Create a personalized greeting for your cover letter
Gone are the days when “To Whom It May Concern” was an appropriate greeting at the start of a cover letter. Nowadays, companies want to see your level of commitment and attention to detail right off the bat with a personalized greeting.
The best way to create a personalized greeting is to research the company beforehand to uncover who the hiring manager or head of department is that will be reviewing your cover letter.
If this information is not readily available or apparent, try one of the following greetings instead:
To the [Company Name] Team
To the [Company Name] Hiring Manager
3. Optimize your facilities manager cover letter introduction to grab employers’ attention
After you have successfully created your header, headline, and greeting, it’s time to write the optimal introductory paragraph.
In this paragraph, you should strive to capture the employer’s attention by including the following information:
- A brief overview of your professional history and goals
- A statement on why you are enthusiastic about applying to this company
- A mutual acquaintance (when possible)
If you have any major and notable accomplishments, mentioning one of these in the introduction can add to its wow factor. Otherwise, reserve your achievements for the body paragraphs where you can go more in-depth about each one.
Here is an example to help demonstrate how to write a facilities manager cover letter introduction
To the [Company Name] Hiring Manager,
After a wonderful conversation with and encouragement from your company’s Head of Groundskeeping, Max Well, I have decided to apply for the position of Facilities Manager. I bring with me more than 6 years of experience as a groundskeeper, with 3 of those years served in a management position.
In this example, the applicant starts off strong by clearly stating their acquaintanceship with a high-level staff member. They keep the flow of the introduction going by immediately describing their years of experience, including how long they previously worked as a manager within the field.
4. Show your professional value in your facilities manager cover letter
The body paragraphs of your facilities manager cover letter are where you provide in-depth details on what makes you a great fit for the company and vice versa. Within these paragraphs, you should strive to answer the following questions:
- What excites you about working at this company?
- What do you hope to learn from working at this company?
- What accomplishments or qualifications make you stand out as an applicant?
- What key skills do you possess that are relevant to the position?
Whenever you describe key accomplishments that qualify you for the position, make sure the details you include are as specific and quantifiable as possible. This way, the information will be of high value to the employer and compel them to reach out to you.
Here is an example of how to describe an accomplishment in a facilities manager cover letter
As the Facilities Manager at [Previous Employer], I trained and supervised a staff of more than 50 groundskeepers, maintaining an employee retention rate of 98%. Additionally, I sourced and installed a new irrigation system for the company’s gardens, reducing water usage by 40%.
5. Include a powerful closing statement on your facilities manager cover letter
The last – but certainly not least – component of any good cover letter is the closing statement.
For facilities managers, the closing statement should end the letter with a bang, leaving the employer interested and wanting to speak further. The statement should include:
- An enthusiastic sentence saying you are looking forward to hearing from them
- An additional sentence stating you will follow up, including how you will contact them or how they can contact you
- A formal sign-off
Here is an example of a well-written closing statement from a facilities manager cover letter
It would be my utmost pleasure to join your facilities team as the new Facilities Manager. I am available for calls and meetings every Monday through Wednesday from 8 a.m. to 5 p.m. and look forward to connecting with you as soon as possible.
If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two.