Executive Assistant at Artisan Partners Resume Sample

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Executive Assistant at Artisan Partners Resume Sample (Versión de Texto completo)

Amy Roberts

Email address: hello@kickresume.com
Phone number: 555-555-5555

Profile

  • Accomplished executive assistant offering 11+ years of administrative experience reporting to CEOs, CFOs, and other top executives.
  • Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks;
  • Excel at planning, executing domestic and international travel.
  • Proficient user of MS Office (Word, Excel, PowerPoint, Project and Outlook). Type 75+ WPM.

Work experience

10/2019 - present, Executive Assistant, Plante Moran
  • Provide administrative support to 2 partners, 4 managers - including their teams.
  • Responsible for finalizing, printing/binding of material in timely manner.
  • Maintain busy calendars, schedules for partners, including scheduling meetings, phone calls, trainings across multiple time zones increasing their efficiency by 15%.
  • Communicate effectively with Board of Directors, Shareholders, and other senior executives.
  • Make travel arrangements including flights, hotel, rental car using Concur.
  • Prepared and reviewed reports, spreadsheets, presentations, finished documents relative to executives' assignment.
  • Effectively collaborate with cross functional teams internally and externally.
  • Responsible for submitting expense reports, receipts in timely manner.
  • Coordinate training rooms, material, catering, technology, and other items required for each event.
05/2017 - 10/2019, Executive Assistant, Baptist St. Anthony's, United States
  • Provide HR and administrative support to 4 directors and 7 departments.
  • Managed payroll for 450+ employees.
  • Maintain calendars and schedules for 7+ executives.
  • Record, prepare, and distribute minutes of monthly staff meetings for 7 departments.
  • Create powerpoints for monthly staff meetings.
  • Create and maintain multiple spreadsheets in Excel with complex functions.
  • Assisting corporate compliance via email correspondence with staff.
  • Awarded for quick-thinking and resourcefulness.
  • Maintain required confidentiality per HIPAA guidelines with respect to patients and staff.
  • Expert in Kronos time keeping software; source of skillful instruction to colleagues.
  • Provide back-up administrative support for other departments as needed.
02/2015 - 04/2017, Executive Assistant/Project Manager, Loma Custom Homes, United States
  • Executive assistant to CEO and CFO.
  • Coordinated project documentation ensuring compliance and completeness, including permits and licenses needed.
  • Developed and maintained contractor relationships supporting bid solicitation, awarding contracts
  • Prepared and maintained construction schedules working with field operations to ensure timely completion of projects
  • Prioritized tasks to ensure successful delivery of projects on time and within budget.
  • Managed multiple projects at once, completing each job on or under budget
  • Arranged travel, including flights, hotels, and rental cars for CEO and CFO.
  • Hand-selected by owners to manage the budgets and schedules for all residential projects.
  • Implemented effective company procedures which reduced completion time by 25% on new construction.
  • Created and maintained calendars for CEO and CFO, saving 12+ hours a week per executive.
  • Consistently rewarded for research ability to implement new ideas quickly and effectively.
  • Organized client receptions twice a year, including location, catering, and gifts for each new client.
07/2010 - 12/2014, Executive Assistant/Office Manager, Cannon Computer Services, United States
  • Responded to all incoming e-mails, calls and website inquiries.
  • Provided research and administrative support, project management, event planning and public out-reach.
  • Prepared reports, spreadsheets, presentations, documents for executive's assignment.
  • Ensure accurate payroll is recorded for hourly wage based employees.
  • Arranged travel, rental car, and hotel for the CEO
  • Ensured tools, supplies, and equipment availability for large projects, including large lift rentals.
  • Created, updated all employee records, training completions and confidential files.
  • Created and established department organizational goals, policies and procedures.
  • Developed computer repair flow chart, ensuring accurate and repeatable work, reducing bring backs by 45%.
  • Implemented productive CRM, reporting, inventory software reducing overhead by 29%.
  • Provided help desk support, including virus removals, hardware troubleshooting and replacement, software upgrades and installation.
  • Project manager for large-scale projects installing CAT-6, phone systems, camera systems on time and under budget. 

 

Skills

Software:

• Microsoft Office; Word, Excel, PowerPoint, Outlook • G Suite • Microsoft Project • Microsoft Lync • Kronos Workforce Management • Quickbooks • Zoho Suite • Windows 7, 8, 10 • Chrome • Firefox • Internet Explorer

Office:

• Type 75+ WPM • Data Entry • Appointment Scheduling • Filing & Alphabetizing • Shipping • Inventory Management • Calendar Management • Spreadsheets • Bookkeeping • Current Colorado Notary Public

Communication:

• Call screening & routing • Client Relations • Instant Messaging • Email Correspondence • Message Taking

Planning:

• Travel Arrangements - Current Travel Agent • Scheduling • Project Management • Meetings • Research • Deadlines

Compliance:

• HIPAA • PCI DSS • GDPR

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