Crafting a persuasive facilities manager cover letter doesn't have to be a headache. Certainly not with our guide, which brings you detailed tips, specific examples, and, of course, cover letter samples. Follow our advice, and you can create your very own cover letter that showcases your enthusiasm, skills, and key accomplishments in no time.
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In this guide, we'll instruct you on how to write the perfect facilities manager cover letter in just a few simple steps. Keep reading to learn all about:
- Writing a cover letter header & headline as a facilities manager
- Creating a personalized greeting for your cover letter
- Optimizing your cover letter introduction to grab employers’ attention
- Showing your professional value in your facilities manager cover letter
- Including a powerful closing statement on your cover letter
- Accessing top resources for job-seeking facilities managers
Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.
1. Write a proper cover letter header & headline as a facilities manager
The first two crucial components of any cover letter are the header and headline.
A cover letter header should contain all necessary company information, as well as your own name and contact information. This can include your phone number, email address, LinkedIn, and any other relevant information necessary.
The cover letter headline is a one-sentence statement intended to catch the eye of employers and make your cover letter more memorable.
To help you create these two elements, below are examples of how to format a header and write a compelling cover letter headline:
Formatting the header
When formatting a cover letter header, there should generally be around 3 lines of text located in the upper left corner of the document. Each line should contain different information and be as brief as possible.
Here is an example of a well-formatted facilities manager cover letter header
To: The Atlanta Botanical Gardens, Groundskeepers Department
From: John Smith, Facilities Manager
(123) 456-7890 | johnsmith@email.com | linkedin.com/in/john-smith
Writing the headline
As you set out to write your cover letter headline, consider how news outlets write their headlines to persuade people to read the whole news story. The headline should be short, snappy, and clearly outline your value as a potential future employee.
When writing the headline, you should always use a keyword related to the position, an eye-catching number or trigger word, a powerful adjective, and a promise.
Here is an example of an effective facilities manager headline, followed by a breakdown of each component
My 3 Essential Skills as a Facilities Manager and How They Can Benefit Your Company
Trigger Word/Number: 3 Skills
Keyword: Facilities Manager
Adjective: Essential
Promise: How They Can Benefit Your Company
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2. Create a personalized greeting for your cover letter
Gone are the days when “To Whom It May Concern” was an appropriate greeting at the start of a cover letter. Nowadays, companies want to see your level of commitment and attention to detail right off the bat with a personalized greeting.
The best way to create a personalized greeting is to research the company beforehand to uncover who the hiring manager or head of department is that will be reviewing your cover letter.
If this information is not readily available or apparent, try one of the following greetings instead:
To the [Company Name] Team
Or
To the [Company Name] Hiring Manager
3. Optimize your facilities manager cover letter introduction to grab employers’ attention
After you have successfully created your header, headline, and greeting, it’s time to write the optimal introductory paragraph.
In this paragraph, you should strive to capture the employer’s attention by including the following information:
- A brief overview of your professional history and goals
- A statement on why you are enthusiastic about applying to this company
- A mutual acquaintance (when possible)
If you have any major and notable accomplishments, mentioning one of these in the introduction can add to its wow factor. Otherwise, reserve your achievements for the body paragraphs where you can go more in-depth about each one.
Here is an example to help demonstrate how to write a facilities manager cover letter introduction
To the [Company Name] Hiring Manager,
After a wonderful conversation with and encouragement from your company’s Head of Groundskeeping, Max Well, I have decided to apply for the position of Facilities Manager. I bring with me more than 6 years of experience as a groundskeeper, with 3 of those years served in a management position.
In this example, the applicant starts off strong by clearly stating their acquaintanceship with a high-level staff member. They keep the flow of the introduction going by immediately describing their years of experience, including how long they previously worked as a manager within the field.
4. Show your professional value in your facilities manager cover letter
The body paragraphs of your facilities manager cover letter are where you provide in-depth details on what makes you a great fit for the company and vice versa. Within these paragraphs, you should strive to answer the following questions:
- What excites you about working at this company?
- What do you hope to learn from working at this company?
- What accomplishments or qualifications make you stand out as an applicant?
- What key skills do you possess that are relevant to the position?
Whenever you describe key accomplishments that qualify you for the position, make sure the details you include are as specific and quantifiable as possible. This way, the information will be of high value to the employer and compel them to reach out to you.
Here is an example of how to describe an accomplishment in a facilities manager cover letter
As the Facilities Manager at [Previous Employer], I trained and supervised a staff of more than 50 groundskeepers, maintaining an employee retention rate of 98%. Additionally, I sourced and installed a new irrigation system for the company’s gardens, reducing water usage by 40%.
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5. Include a powerful closing statement on your facilities manager cover letter
The last – but certainly not least – component of any good cover letter is the closing statement.
For facilities managers, the closing statement should end the letter with a bang, leaving the employer interested and wanting to speak further. The statement should include:
- An enthusiastic sentence saying you are looking forward to hearing from them
- An additional sentence stating you will follow up, including how you will contact them or how they can contact you
- A formal sign-off
Here is an example of a well-written closing statement from a facilities manager cover letter
It would be my utmost pleasure to join your facilities team as the new Facilities Manager. I am available for calls and meetings every Monday through Wednesday from 8 a.m. to 5 p.m. and look forward to connecting with you as soon as possible.
Best Wishes,
[Applicant Name]
6. Top job search resources for facilities managers
Discover the best career opportunities for facilities managers with these job search resources hand-picked by us:
- Industry-specific job boards: Places like iHireConstruction, JOBnet and BuildingJobs are gold mines for facilities management positions. They cater specifically to your niche, filtering out the noise.
- Professional associations: The International Facility Management Association (IFMA), the International Association of Venue Managers (IAVM) and the Building Owners and Managers Association (BOMA) are more than just acronyms. They're hubs for networking, certifications, and job boards tailored to your expertise.
- LinkedIn: Use LinkedIn’s job search feature to find facilities management roles, and don't forget to engage with industry groups for insider info and opportunities.
- Indeed and Glassdoor: While broader in scope, these sites are treasure troves of opportunities. Use targeted keywords like “facilities manager,” “building operations,” and “maintenance supervisor” to narrow down your hunt.
- Facilities management consulting firms: Many firms post vacancies on their websites. Keep an eye on firms known for managing commercial and high-value properties, such as: JLL (Jones Lang LaSalle Incorporated), CBRE, Colliers International, or Knight Frank.
- Continuous education and certification bodies: Staying updated with certifications from IFMA’s Certified Facility Manager (CFM), BOMA, or Udemy can only boost your resume and make you any recruiter’s top choice.
If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two.
Remember that while your resume is there to showcase your skills and experience, it's actually your cover letter that communicates your passion and motivation. Make one to remember!
Facilities Manager Cover Letter FAQ
Focus on highlighting skills that directly relate to the job description. Use specific examples from your past experiences where you successfully managed facilities, led teams, reduced costs, or improved efficiency. Don’t forget to quantify your achievements with numbers and percentages whenever possible to make a stronger impact.
A cover letter stands out when it is personalized, well-researched, and clearly demonstrates how your skills and experiences make you the ideal candidate for the position. Mentioning specific projects you’ve managed or initiatives you’ve led that had a positive impact on your previous employers can also catch an employer's attention.
Absolutely! Customizing your cover letter shows that you have a genuine interest in the specific role and company. Mention how your values align with the company’s mission and how your experiences make you the perfect fit for their team and challenges.
Focus on the qualifications you do have and how they're relevant to the role. Emphasize your eagerness to learn and your track record of quickly acquiring new skills. Sometimes, highlighting your related experiences, your enthusiasm, and your ability to adapt and grow can compensate for not meeting every single requirement.
If you're transitioning into facilities management from a different field, focus on the transferable skills and experiences that are relevant to the role. Highlight your understanding of the industry and express your enthusiasm for making this career shift. Be sure to explain why you are passionate about facilities management and how your background has prepared you for this new direction.
